Use Our Space
We are glad to invite recent and/or current partners to leverage our office and meeting space here in Wilsonville, Oregon at no charge. We presently have one large lobby space, a substantial conference room (Bluebird Boardroom), and large multi-purpose lounge (Bluebird’s Nest).
Our space is available for:
Retreats
Board Meetings
Trainings
Staff Meetings
Volunteer Orientations
Commonly
Asked Questions
These are questions some of our visitors have asked us. If you have further questions, please include them in the Interest Form when you submit and we’d be glad to answer them.
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Any current or past MLCF partners (grantees) are welcome to request the space for their use.
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The space is set up to naturally accommodate board and staff meetings, retreats, trainings, and other comparable programs. We do not presently allow public events or fundraisers.
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Our space can comfortably accommodate up to thirty (30) guests, though there may be additional space depending on the type of program you are planning. We can clarify capacity with you during the follow-up meeting.
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The spaces are available for use on weekdays (Monday through Friday) between 9:00am and 4:00pm, with building access at 8:00am for set-up. We kindly ask that all guests vacate the property by 5:00pm.
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Generally speaking, we discourage reoccurring visits so as to allow for as many unique partner visits as possible. If, however, you are hosting a two-day gathering or a program that (by design) requires more than one full day, please let us know and we’ll do our best to accommodate you.
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We will provide a list of preferred vendors for catering and/or specific instructions for bringing food/drink into the space. Generally, any homemade food or drink is prohibited (unless for individual consumption).
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Yes, we do require that the Marie Lamfrom Charitable Foundation be listed as additionally insured and that proof of insurance be provided prior to your visit.
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Guests are not permitted to bring or consume alcohol on the premises, though we are glad to make recommendations for nearby venues should it be useful.
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We have numerable tech resources we are glad to provide to visitors. Our Boardroom is equipped with one large screen and variable plug-in options, as are the two screens in our lounge. Speakers, microphones, and other basic tech needs can typically be supported upon request. Generally speaking, all basic technology needs can be met.
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We are glad to provide basic items like pens, notepads, and whiteboard markers. We have two mobile whiteboards available, and a large fixed whiteboard available in the boardroom.
Basic amenities like water, coffee, and tea are also available at no cost upon request.
How do we reserve space?
As the space is used regularly by Foundation staff and Board of Trustees, availability is somewhat limited. Generally, we hope to host 2-3 partners each month. With the option to book no more than six (6) months in advance.
Generally, we consider requests on a first-come, first-serve basis.
To reserve space:
Complete the Interest Form below detailing who is requesting the space, the anticipated or desired use, and approximate dates or times. The more dates and times listed, the more likely we will be able to accommodate your request. After we review your interest form, we will have you complete a brief questionnaire to learn more about your program.
Complete Visitation Questionnaire which helps to ensure the space is set up to your liking, with the appropriate accommodations, technology, and space design in place for your arrival. After submitting, we’ll schedule a meeting with you.
Meet briefly with MLCF host to talk through availability, share further details about your gathering, and talk through any questions. At this time, we will also provide instructions for listing MLCF as an additionally insured party and have you complete a brief ‘Space Use Agreement.’
Show up and enjoy! We will provide signage to direct your guests into our building, with indicators of where to park, enter, etc.
